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Office Administrator (TGS1360) – £22k-£25k DOE

Office Administrator (TGS1360) – £22k-£25k DOE

  • Office Support
  • London

Location: London

Type: Permanent

Industry: Ladieswear

Job Ref: TGS1360

The Company:

An established family run company supplying fashion are seeking a confident Office Administrator / Office Assistant to join the team.  You will work alongside the MD and Senior Staff members and have a variety of duties. Great opportunity for somebody who likes to work within a team but comfortable and confident enough to work on own initiative.

The Role:

  • Working alongside the MD and Senior Staff members.
  • General housekeeping/Supermarket orders for office products such as tea, coffee etc
  • Opening/Closing security shutters
  • Managing Office cleaners/help for various tasks
  • Answering of incoming calls / opening the front door
  • Ordering of the general office supply (paper for basic and colour printing, pens, envelopes, etc)
  • Receiving post and parcel deliveries
  • Booking in parcels received via couriers (take weight and measurements of the parcel
  • Organizing of Despatch couriers when necessary both domestic and international
  • Sending emails about garments received ensuring it is easy to track what has been received etc
  • Fire alarm test, scheduling fire extinguisher testing every year
  • Liaising with water and electricity suppliers – checking monthly consumption and charges, taking meter readings
  • Sending cards to customers- birthdays + Ordering cakes for birthdays
  • Processing of employee timesheets
  • Updating Employees phone list and emergency contact
  • Team Holidays calculation + Managing holidays in the calendar
  • Monitoring and ordering of the labels (DPD labels, date sticker labels, etc)
  • Assist team with various general admin duties
  • Stock control administration
  • Checking DPD website daily – dealing with customer services
  • Booking shows – hotels, transportation, tickets/passes
  • Processing customer returns and Packing stock back to warehouse + stock transfers (this is a limited part of the role)
  • Asking for and occasional stock check from our 3PL warehouse provider
  • Filing certificates of the shipment
  • Issuing credit notes for returned stock/ faults – emailing/posting them, put them in Sage
  • Checking Courier + Sample invoices

Skills Required:

  • Educated to Degree level and have a minimum of 2 years commercial experience ideally within a fashion-based environment – within office administration
  • Educated to A-level and have a minimum of 4 years commercial experience ideally within a fashion-based environment – within office administration
  • Be punctual and reliable
  • Have attention to detail
  • A high level of accuracy, English, and numerical ability are required
  • Comfortable and confident on MS Office – Word, Excel + Outlook essential
  • Able to work on own initiative or as part of a team
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