Location: London

Type: Permanent

Industry: Ladieswear

Job Ref: TGS1360

The Company:

An established family run company supplying fashion are seeking a confident Office Administrator / Office Assistant to join the team.  You will work alongside the MD and Senior Staff members and have a variety of duties. Great opportunity for somebody who likes to work within a team but comfortable and confident enough to work on own initiative.

The Role:

• Working alongside the MD and Senior Staff members.
• General housekeeping/Supermarket orders for office products such as tea, coffee etc
• Opening/Closing security shutters
• Managing Office cleaners/help for various tasks
• Answering of incoming calls / opening the front door
• Ordering of the general office supply (paper for basic and colour printing, pens, envelopes, etc)
• Receiving post and parcel deliveries
• Booking in parcels received via couriers (take weight and measurements of the parcel
• Organizing of Despatch couriers when necessary both domestic and international
• Sending emails about garments received ensuring it is easy to track what has been received etc
• Fire alarm test, scheduling fire extinguisher testing every year
• Liaising with water and electricity suppliers – checking monthly consumption and charges, taking meter readings
• Sending cards to customers- birthdays + Ordering cakes for birthdays
• Processing of employee timesheets
• Updating Employees phone list and emergency contact
• Team Holidays calculation + Managing holidays in the calendar
• Monitoring and ordering of the labels (DPD labels, date sticker labels, etc)
• Assist team with various general admin duties
• Stock control administration
• Checking DPD website daily – dealing with customer services
• Booking shows – hotels, transportation, tickets/passes
• Processing customer returns and Packing stock back to warehouse + stock transfers (this is a limited part of the role)
• Asking for and occasional stock check from our 3PL warehouse provider
• Filing certificates of the shipment
• Issuing credit notes for returned stock/ faults – emailing/posting them, put them in Sage
• Checking Courier + Sample invoices

Skills Required:

• Educated to Degree level and have a minimum of 2 years commercial experience ideally within a fashion-based environment – within office administration
• Educated to A-level and have a minimum of 4 years commercial experience ideally within a fashion-based environment – within office administration
• Be punctual and reliable
• Have attention to detail
• A high level of accuracy, English, and numerical ability are required
• Comfortable and confident on MS Office – Word, Excel + Outlook essential
• Able to work on own initiative or as part of a team